Digital Archives : Pilot project

Created by David Walker, last modified on Feb 01, 2023

Meeting Minutes

Vanguard campuses

Campus

Project manager / contact

Channel Islands

Elizabeth Blackwood

Dominguez Hills

Yoko Okunishi

Los Angeles

Jamie Zeffery

Northridge

Steve Kutay

San Marcos

Carmen Mitchell

Sonoma

Julie Dinkins

Tasks

  • Export metadata from your current repository as a spreadsheet and upload to Box.
  • Export representative sample of records with files and upload to Box.
  • Complete initial metadata crosswalk
  • Complete initial testing of the pilot system
  • Complete second round of testing of the pilot system

Project outline

Date

Chancellor’s Office

Project Managers

May

  • Export full metadata

    • to Metadata task force

    • records

    • controlled vocabularies?

  • Identify test collection / records

    • export to CO

    • including files

  • Configure initial metadata crosswalk

June-
July

  • Import test collections

  • Develop basic branding, design, and labels

  • Additional system configuration

  • Try out test system

    • (DAWG to specify)

    • search and view records / files

    • new submissions

    • organizing records / collections

    • review migrated data

  • Report bugs

    • to CO

  • Report any missing functionality

    • to DAWG

    • use Hyrax assessment report as baseline

August

  • Configure controlled vocabularies

  • Update metadata schema

    • from Metadata task force

  • Discuss workflows

  • Update metadata crosswalk

August

Report to DRC / COLD
(DAWG to work on)

Meeting schedule

April 25 – project kick off

May 9 – check in

June 13 – start testing

July 11 – check in

August 8 – finish testing, start metadata update, start report

August 15 – check in

September 5 – finish all work