Helping people asking for help on the #analytics slack channel and ulms-analytics listserv is one of the things that we do as a committee. If you are available and knowledgeable for any questions on those two channels, please help.
Per Christina, the petition was signed, but nothing has changed so far. Thus, we should continue with gathering stats for the survey as we have done before.
Analytics usage tracking dashboard - /shared/California State University Network/Dashboards
Reminder: deleted reports are included
Design Analytics role was added to the Analytics usage tracking dashboard as an object so that everyone in the committee can access the dashboard from Alma menu.
Go to Alma > Analytics menu > Shared with Me > locate the dashboard > click on the View full report button.
Trying to take on a top down approach to avoid having to look up usage for individual reports as much as possible.
We can deliver the usage for all subfolders and reports within a folder to the owners of the folder and let the owners know that the ones with no usage in the past 24 months will be deleted.
Announce to the listserv and the Slack channel on what is being reviewed for deletion and move them into Review for Deletion folder.
CSU Analytics Consortial Folder Review History - Under Review tab - Folders that may require moving. These folders are directly under the California State University Network folder. This does not follow the current policy. Should these be moved to the Reports folder or should we update the policy?
Rapido - Moving reports that the dashboards point to will break the dashboard. So we will make changes to the policy to note one special exception for this folder but any future folders should be under Reports.
CSU+ - Laura will contact Chris Lee regarding this folder with a report on usage of this folder attached. Jung Ah will also follow the same email thread to ask about any reports under the Rapido folder that could be deleted.
Review for Deletion - We will keep this folder at the top level (where it is right now.) The folder should be named in the policy. We decided that we will move the folders being considered for deletion into this folder and wait 6 months after that before actually deleting the folder. We will make changes to the policy to reflect this.
Once changes are made to the policy, the updated policy will be posted to the listserv and Slack.
Functional committees and task forces are not current.
We briefly went over how this is something that we could tackle this AY if time allows. We need to talk about it more if anyone is interested in taking this on.
Note one special exception for that we are making for the Rapido folder not being under the Reports folder. Also note that all future folders should be under the Reports folder.
We need to note in the policy that the Review for Deletion folder is where we will move the reports/folders that are being considered for deletion. We will wait 6 months after contacting the owners and/or posting on the listserv and the Slack channel before actually deleting the reports/folders.
Jung Ah will post the updated policy on the listserv and the Slack channel.
Laura will contact Chris Lee regarding the CSU+ folder.
Jung Ah will post about the folders that we’ve deiced to delete at this meeting on the listserv and the Slack channel.
Once changes are made to the policy, the updated policy will be posted to the listserv and Slack.
Date
Participants
Goals
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Decisions