ULMS Steering Committee : 2018-06-15 Meeting Agenda & Notes

Date

15 Jun 2018

Attendees

Agenda

Time	Item	Who	Notes
5min	Final report	Carlos Rodriguez (Unlicensed)	Reminder to submit this in the next two weeks Should be relatively brief – half a page, paragraph or two. Will be released in July
5min	Title for Boundwith Host Records	Luiz Mendes (Unlicensed)	Proposal from Resource Management Discussed back in the Fall Came from Fulfillment Problem: From the patron record, bound-width resource shows the default title of the host bibliographic record. Not very meaningful Solution: Replace current title “Host bibliographic records for bound-with item barcode **” with “Multiple titles bound as a single volume with the barcode **" Change should be made by the first week in July Will share with Fulfillment open meeting
12min	Hand-off tasks to new chair	brandon dudley (Unlicensed)	We shared committee selections to COLD last week, asked them to inform their staff. Will announce to everyone today. Next two weeks, committees should package everything up Ensure consistent hand-off for all committees changing chairs Reach out to new members and chairs after Friday. Make sure they are aware of projects that need to continue Help them formulate agenda for next year Make sure they know to solidify meeting schedule early Think about what goals you want to set for next year Summer conference Current chairs asked to find speakers for the topics Incoming chair should know about this to help There is a time slot for an open meeting at the summer conference Isn't a committee meeting as such Almost everyone on the functional committees will be at the conference, however Can be an open discussion for all practitioners in that area No slot for a coordinating committee meeting, but is there interest? Carlos offered to take everyone out to dinner – both outgoing and incoming chairs There was general interest
5min	Meeting schedule for next year	Carlos Rodriguez (Unlicensed)	Have met monthly on a Friday this past year for an hour, was that good? Several conversations ran long, so maybe 90 mins 90 mins monthly on Friday, 1-2:30 PM, tentatively accepted Vice chair John will have a role July meeting would be good as a prep for summer conference and hand-offs Good to keep momentum going
30min	Presentation at ALA Technical Services	Carlos Rodriguez (Unlicensed)	Feedback on questions that Carlos sent out, if time What do integration and collaboration mean in the context of your respective consortia? What strategies have been effective in achieving these goals? What outcomes are desired for service delivery, work processes, and cost savings? How have these evolved over time? What tensions have emerged between local needs/practices and standardization across the consortium, and how are these reconciled? What thorny problems have you discovered in the shared environment, particularly around collections and technical services? What opportunities and challenges are on the horizon? Tech Services talked about this. Carlos will chat with Luiz about all that. David & Brandon also have some older presentations that touch on this. Changes in workload and personnel vs. just policies? Many campuses have 'democratized' configurations and tasks previously centered in systems staff Working smarter or faster? Efficiencies especially in ERM? GOBI API has helped Not unique to this project, but getting help from other campuses has made it easier to implement Sacramento has recently undertaken some restructuring Freed-up some time in cataloging, shifting to scholarly communication Resource sharing a major new area Authorities work in Alma a major area of interest from other institutions, but thorny Collaboration has been a big outcome from the project Much greater communication between the campuses Slack has been a game changer Weekly and monthly meetings online APIs have given some creative individuals like Jeremy at SLO to create new tools Putting aside local differences, especially in resource sharing Being able to see into other people's data, especially in Analytics, has been useful Are the staff thinking differently? Committees have been encouraging folks to think about the consortium Has led to some papers and conference presentations among CSU staff Send any final insights to Carlos.