Digital Repositories Committee : 2021-08-02 Meeting notes

5 minutes

Meeting norms

Carmen Mitchell (Unlicensed)

• Welcome to our new members and continuing members.

• Carmen proposed a “parking lot” for topics that may cause unproductive friction, in order to keep meetings civil and relevant.

5 minutes

Meeting structure and minutes

Carmen Mitchell (Unlicensed)

Aim to send out the agenda call a week in advance.

Minutes? How do we want to structure this?

• Chairs from working groups may choose to update the DRC during these meetings, but they should also feel open to asking for support, advice, feedback.
  

10 minutes

Report from 2021 Annual Meeting

Carmen Mitchell (Unlicensed)

Already been shared with the planning committee.

Any comments or suggestions before sending it to COLD and sharing more openly?

• Great attendance overall and positive comments from those who took the survey (24 people)

• In the future the hope is to fold in Schol Comm/Publishing as a session or a breakout

• Some requested a greater diversity of voices (mainly student and outside persons) but Carmen made the point that this conference is meant for practitioners

• Breakout rooms or more socializing type events were mentioned, and possibly moving the ScholarWorks update to the beginning of the meeting

• Hoping to retain a Zoom even if the meeting is held in-person, to better accomodate people who can’t attend in person

10 minutes

Work plan for this AY?

Carmen Mitchell (Unlicensed)

• Discussed the state of ScholarWorks and the transition into Digital Archives work (transition meaning the sunsetting of the migration part of SW while still acknowledging the much needed cleanup and UX features still needed)

• The Metadata Working Group (MWG) has a lot to do specific to just the SW metadata, with the work forms work inhibiting some of that progress

• Is there a need to reinstate/start up a UX working group to tackle building the work forms (then the MWG could vet them before passing to the DRC); The consensus is yes

• Some concerns about prioritizing SW while building out a DAMS; Carmen clarified that work on SW would not halt, but we should define what we plan to do on the DAMS side in order to maintain momentum with COLD

• Concerns about some campuses wanting to use Alma Digital, according to DAWG’s evaluation of the platform it will not do what is needed for digital archives; this should be made clearer to COLD

• Melissa suggested a memo to COLD (Dave & Carmen are going to meet to plan this out) that describes where we are at with SW, what still needs to be done, and what we want to do on the with a DAMS platform; Dave: Now is the time to ask for the resources to support all of this work so that we can do both.

• Lastly, working meetings are open to the public but they are set up for working on specific projects (not as general update meetings necessarily).