ULMS Fulfillment : 2017-10-11 Meeting notes

Date

11 Oct 2017

Attendees

Discussion items

Item	Notes
Meeting Notes	Matthew Prutsman (Unlicensed) volunteered to take meeting notes.
Next Meeting	Christine Evans (Unlicensed) won't be here next week and due to no pressing issues, we will cancel our next committee meeting.
Analytics	Christine Evans (Unlicensed) contacted the Analytics Group and they would like to be involved in our Analytics training. The Analytics Group is looking for opportunities to collaborate with our group. Our group needs to brainstorm what types of things we need to get out of Alma Analytics, what reports we need to run, what stats we need, etc. The Fulfillment Functional Committee (FFC) will brainstorm and email each other and also discuss at the next Open Forum.
Trouble Shooting in Alma	Mallory DeBartolo (Unlicensed) and Sarina Sinick (Unlicensed) want to put together a webinar series on troubleshooting in Alma. The goal is to allow staff to be able to at least better identify what is causing the problem. Are there consistent problems that cause issues for Fulfillment staff? Some issues that were discussed is when items are checked out and have an error message and/or when items check out for the incorrect time period. FCC will email Mallory DeBartolo (Unlicensed) additional ideas for discussion.
Day to Day Worflows	Christine Evans (Unlicensed) will create a google doc of activities that we do frequently and then reach out to the full Fulfillment group to add to the document. Workflows will then be prioritized. Members of the Fulfillment group will be asked to help write the documentation. We should try to keep the documented workflows as cohesive as possible.
Next Open Meeting	Christine Evans (Unlicensed) will sent out a poll to see when the FFC members are available. An agenda will be sent out very soon so that people will have a chance to respond if they have specific scenarios to discuss.
Reserves	New enhancements to the CO Reserves Application. We will plan an open meeting to focus on reserves in November.
Recalling for Reserve	There was a discussion on how campuses are recalling items for reserve. Work order or a physical item request or move temporary request? This may be a workflow that we wish to document for all campuses in the future.
Lost/Missing Procedures	We will add this workflow to our list of workflows that should be created in the future.
Alma Issues	If people are having problems with Alma functionality or figuring out how to do something they should definitely consider emailing Mallory DeBartolo (Unlicensed)or Sarina Sinick (Unlicensed)to see if they are able to help. This will be added to the next Open Meeting agenda.

Action items:

FFC needs to brainstorm ideas to share with the Analytics group.
FFC needs to send ideas to Mallory and Sarina for their webinar series.
Christine Evans (Unlicensed)will come up with a document to send to the entire Access group for input for day to day workflows. Update: We decided not to do this and to come up with ideas in the FFC first, then email the Access group.
Christine Evans (Unlicensed)will send out a poll to schedule the next Open Meeting.
Christine Evans (Unlicensed)will send out the Open Meeting agenda to the Access group asap.
Christine Evans (Unlicensed)will add lost/missing procedures to the workflow document.