ULMS Technical Services : Suppression of Records for Physical Inventory

Created by Luiz Mendes, last modified by Christina Hennessey on Dec 14, 2024

Document status

APPROVED  . Revised  ; REVIEWED  

Area covered

cataloging

Prepared by

Cataloging Task Force

Adapted from

Orbis Cascade Alliance Collaborative Technical Services Team

Revised by

Resource Management Functional Committee

Background

This policy recommends two methods for suppression of records.

Policy Statement

CSU libraries have two options for suppression of records: (1) suppress records at the bibliographic level or (2) at the holdings level only. Either option is acceptable and does not adversely affect collection analysis and statistics.

Libraries should evaluate impact of option (1) to their workflows and ensure bibliographic records are unsuppressed, as appropriate.

Procedures in Alma

Suppression of Records

Action log

Section

Point Person

Expected Completion Date

Last action taken

Next action required

Articulate the need for the policy (background)

Cataloging Task Force

 

Needed policy to mandate methods for suppression  of records for physical inventory

To be discussed with the TS Working Group.

Finalize Policy Statement

Cataloging Task Force

 

Revised

Cataloging Task Force

 
 

Where applicable, identify and write up procedures in Alma

Cataloging Task Force

 


 

Policy revised to allow suppression of records at the bibliographic level.

Resource Management Functional Committee

 

Policy revised based on input from TS Working Group.

To be sent to Coordinating Committee for final approval.