ULMS Steering Committee : 2019-06-17 Meeting Agenda & Notes

Acquisitions & ERM

• Committee met to discuss possible training topics for the upcoming ULMS Summer Meeting.  So far, Jessica and Kirstie will be presenting on licenses and will have a drop-in session. Kirstie may present on PCI/Primo/Alma troubleshooting again since it seems to be a common issue that comes up. Christine Holmes may present with Kirstie for the PCI session if she’s able to attend meeting.  Kirstie is hoping she can get someone else to volunteer to present something. Committee will meet next week to discuss again.
• Brandon set up editing access for the Acq/ERM policy pages on the wiki that need updating. I’ve asked committee members to tackle them as needed.

Assessment & Analytics

• Wrapped up Collection Development Toolkit
• https://spaces.calstate.edu/wiki/spaces/ULMSR/pages/786661377/Collection+Development+Toolkit
• This is a set of commonly-used reports intended to provide a starting point for staff and librarians in the areas of collection development, acquisitions, and ERM
• Data Viz task group
• Secured COLD funding for a limited number of Tableau licenses to pilot CSU-wide data-visualizations and dashboards
• Use cases for Consortia Reports
• The committee is still collecting reports for Ex Libris to use when testing updates/improvements to Analytics
• Reports must run correctly in the NZ when limited and fail when run at full scale
• Ideally, the final set will contain a report for each of the major subject areas
• Available for Group Members data
• Ongoing Salesforce case regarding disappearing/reappearing data
• The data has reappeared for now
• At our request, Ex Libris is keeping the case open for now so that we can monitor whether the data disappears again
• Summer Meeting
• Committee members and former members will be running a drop-in lab for most of the day.  Attendees with expertise in Analytics or Usage Stats configuration/harvesting will also be more than welcome to help out.

Discovery

• Uresolver
  • Continuing to work on the development of a custom Get It panel/menu
  • Testing in Primo sandboxes will begin next week
  • Task force requested each campus provide a list of locations which are not available for CSU+ requests
  • Dave will provide an update at the next Discovery Open Forum on June 19
  • Get It Menu (Presentation) to Resource Management: https://mycsun.box.com/s/b7m1pnogse4csy9exgbulb7mt1bnvwj6
    
• Norm rules
  • Primo norm rule changes for Renorm 2019-A were pushed to sandboxes for testing
  • Production renorm start date is June 20 and the anticipated completion date is June 24
• UX
  • Will work on selecting and planning implementation of items listed on Discovery UX Recommendation - Spring 2019
  • Proposed changes and timeline will be discussed at next Discovery Open Forum on June 19
• Summer meeting planning
  • Committee will work on developing agenda
  • Currently have one group that is willing to present on their Primo-related research

Fulfillment

• CalState Walk-in User Recommendations (final draft):
  • Brandon sent out our recommendations to the Access Services listserv with responses due by June 11^th. We received some questions and feedback which have been addressed and incorporated in the document.  We will create a How to Guide for the Fulfillment confluence page with specific instructions for setting up the configuration for passing information and blocks, as well as procedures on how to manually place CSU+ requests for walk-ins.
• Course Reserves Recommended Workflow
  • Draft was sent to course reserves staff at five CSUs. Feedback has been received and will be incorporated into the document. This will be put on the Fulfillment page this summer.
• Working with CO on two issues.
  • Course info not showing up on de-duped records (Primo): Dave says this should be fixed in the renorm on June 24.
  • Resource Sharing items showing up on restore lists (Alma): Cathe and Mallory are investigating.
• CSU+ Damaged Items Standards
  • FFC and RSFC working together on this, and it is close to being finished.
• Idea Exchange on Lost and Paid credit on found books
  • Jamie and Kirstie have come up with a draft proposal. FFC is reviewing. Once submitted to Idea Exchange, we will send out emails to the listserv asking people to vote for it.
• Summer ULMS Training
  • Survey requesting topics/presenters was sent out, and we have already received some responses. We will continue to run survey through the end of June.

Resource Management.

• Documentation (Policies and Procedures)
  • Completing the review of policies and best practices and finalizing additional “How-to” procedures.
• Group Reports
  • ULMS TS Monthly Release Testing Group submitted report and recommendations to the Committee. The Committee supports the recommendation that the Group should continue to remain as a subgroup that reports to the Resource Management Functional Committee to work on behalf of all technical services Functional Committees. Report and recommendations to be included in the Committee’s Report.  Group members agreed to continue to serve on this Group.
  • Upcoming tasks: Christina Hennessey will perform fiscal year end close on behalf of the consortium for both Sandboxes and Jessica will do the same on behalf of the consortium for the NZ Sandbox.
  • NZ Management Group continues to perform tasks related the management of records in NZ (daily OCLC record loads; troubleshooting and resolving record problems identified; and responding to inquiries from campuses). Group Members agreed to continue to serve on this Group.
  • Upcoming tasks: Quarterly cleanup of records in the NZ.
• Summer Training
  • Proposed three sessions and identified presenters. Sessions include: (1) Cataloging E-Books (Title-by-Title) Workflows vs. ProQuest E-Book Central Integration; (2) Exchange of Best Practices (Pros and cons of our approaches, procedures); and (3) Record Selection & How Has Alma Transformed Your Workflows? For the Committee meeting session, Groups will also provide updates (review of recent Alma releases; etc.)
• TS Open Forum
  • David Walker presented “Get It Menu” (June 13). Tyler Rogers and Lehtisha Andrews (JSTOR): Serials/Digitization Work Orders and JSTOR Scanning.
  • Upcoming (June 27): Planning for future presentations and training; frequency of meetings.

Resource Sharing

• CSU+ Item Condition Policy
  • Task force of RSFC and Fulfilment created policy and standards in regard to lending books in subpar physical condition via CSU+.  Review and comment period of full RSFC completed.  Document soon to move on to next steps.
• Unity Courier Issues
  • Unity Courier finally took total control of all former Tricor accounts recently.  This created some issues with customer service and communication.  Work was and continues to be done to get all parties on the same page.  Mallory and Eddie Choy from CO are in contact with Unity management.  RSFC streamlined existing online Courier Problem Report system.  A summary of all reported issues is now emailed to Eddie Choy monthly by RSFC.  Unity has a new website they want CSUs to use and they intend to do a webinar but the webinar has not yet materialized.  Stats are being collected about CSU / UC book traffic to inform CO/Unity contract negotiations.  The plan is to use the data to pick which UCs should be available to the CSU as delivery stops on the next contract.  Courier Scope of Work is also under review in anticipation of contract negotiations.
• CSU+ Courier Bags
  • Started doing bag repair in house.  20 or so formerly out of commission bags have been rehabilitated and released into circulation.   Got COLD funding for 35 new bags.
• Ex Libris Next Gen Resource Sharing Development Project
  • Very recent development that RSFC will be involved with.  Project discussed briefly with RSFC.  More details should be forthcoming.
• Summer Meeting
  • Began planning programming for Summer Meeting.  Topics are currently being investigated and technical details worked out.  One example: some campuses have expressed interest in having ILLiad as lender of last resort in Alma rota.  This involves communication between Alma and ILLiad not covered by NCIP.  Work currently under way on how to implement the system with hopes to present technical setup at Summer Meeting so campuses have the option to do this if they want.
•  Sandbox Setup
  • Work to get Resource Sharing sandboxes functional for testing is ongoing. 

• COLD EC gave the go-ahead to move forward
• The CO is reviewing the contract. Some delays due to the end of fiscal year timing
• 4 campuses have indicated interest in joining the pilot so far:
  • Humboldt
  • LA
  • San Marcos
  • Fullerton
• It would be nice to get another NorCal campus. Library Deans have until the end of this week to indicate their interest to Carlos.
• When the contract is official, Brandon will discuss how the Steering Committee with interact with the Development Partners with Joe, John, Dave, Carlos

• Please send Brandon agenda topics and speakers ASAP. We should get the agenda out soon to start the registration process.
• We are limited to 120 attendees. We will try to allocate access fairly across campuses.
• John will schedule a get-together for the steering committee at Northridge.

Based online card-sorting survey, Suzanna, Brandon, and Christina are proposing an update to the functional committee sites. They will be standardized. Committee agrees that this is a good idea and will go ahead with it.

Dave will update the links to the ULMS from the COLD Confluence site. We don't need a page on both the COLD site and the ULMS site.

Carlos made a couple of changes to the membership of the new committees. Carlos will send it out to COLD soon. COLD Deans will announce to their staff by Thursday. Then, Carlos will make a public announcement on Thursday.

Committee list:

ULMS STEERING COMMITTEE
 John Wenzler, East Bay (Chair, July 2019 – June 2021)
 VACANT (Vice-Chair, July 2019 - 2020)
 Christina Mune, San Jose (At-Large Representative, July 2019 – June 2020)
 Mike DeMars, Fullerton (At-Large Representative, July 2019 – June 2021)
 Linda Franklin, Pomona (Member and Acquisitions Chair, July 2019 – June 2020)
 Brian Moore, San Diego (Member and Assessment & Analytics Chair, July 2019 – June 2020)
 Ryan Schwab, Chico (Member and Discovery Chair, July 2019 – June 2020)
 Dolly Lopez, Fresno (Member and ERM Chair, July 2019 – June 2020)
 Kevin Phillips, Fullerton (Member and Fulfillment Chair, July 2019 – June 2020)
 Israel Yanez, Sacramento (Member and Resource Management Chair, July 2019 – June 2020)
 Joe Adkins, San Francisco (Member and Resource Sharing Chair, July 2019 – June 2020)
 David Walker, CO Representative
 Brandon Dudley, CO Representative

ULMS FUNCTIONAL COMMITTEES
Acquisitions
 Linda Franklin, Pomona (Chair, July 2019 – June 2020)
 Angel Pichardo, Fresno (Vice-Chair, July 2019 – June 2020)
 Susan Baksh, San Marcos (Member, July 2018 – June 2020)
 Michelle Newell, Northridge (Member, July 2018 – June 2020)
 Joy Camp, Monterey Bay (Member, July 2019 – 2021)
 Shilo Moreno, Dominguez Hills (Member, July 2019 – 2021)
 Jessica Hartwigsen, CO Ex Officio

Assessment & Analytics
 Brian Moore, San Diego (Chair, July 2019 – June 2020)
 Laura Krier, Sonoma (Vice-Chair, July 2019 – June 2020)
 Peggy Lau, East Bay (Member, July 2018 – June 2020)
 Tracy Gilmore, Long Beach (Member, July 2018 – June 2020)
 Heather Cribbs, Bakersfield (Member, July 2019 – 2021)
 Natasha Allen, San Jose (Member, July 2019 – 2021)
 Brandon Dudley, CO Ex Officio

Discovery
 Ryan Schwab, Chico, (Chair, July 2019 – June 2020)
 Andrew Carlos, East Bay (Vice-Chair, July 2019 – June 2020)
 Zach Williams, Dominguez Hills (Member, July 2018 – June 2020)
 Renaldo Gjoshe, Fresno (Member, July 2018 – June 2020)
 Mary Wegmann, Sonoma (Member, July 2018 – June 2020)
 Gabriel Gardner, Long Beach (Member, July 2019 – 2021)
 David Walker, CO Ex Officio

Electronic Resource Management
 Dolly Lopez, Fresno (Chair, July 2019 – June 2020)
 Kate Holvoet, San Diego (Vice-Chair, July 2019 – June 2020)
 Ya Wang, San Francisco (Member, July 2018 – June 2020)
 Ilda Cardenas, Fullerton (Member, July 2019 – 2021)
 Mike Bello, Chico (Member, July 2019 – 2021)
 Jessica Hartwigsen, CO Ex Officio

Fulfillment
 Kevin Phillips, Fullerton (Chair, July 2019 – June 2020)
 Jamie Lamberti, San Francisco (Vice-Chair, July 2019 – June 2020)
 Christine Evans, Fresno (Member, July 2018 – June 2020)
 Jaime Serrano, Pomona (Member, July 2018 – June 2020)
 Kim Wobick, San Bernardino (Member, July 2019 – 2021)
 Kelly Ann Sam, San Marcos (Member, July 2019 – 2021)
 Mallory DeBartolo, COEx Officio

Resource Management
 Israel Yanez, Sacramento (Chair, July 2019 – June 2020)
 Mark Braden, Los Angeles (Vice-Chair, July 2019 - 2020)
 Yvonne Zhang, Pomona (Member, July 2018 – June 2020)
 Julie Renee Moore, Fresno (Member, July 2018 – June 2020)
 Carole Chapman, SLO(Member, July 2019 – 2021)
 Lia Ryland, San Francisco (Member, July 2019– 2021)
 Brandon Dudley, CO Ex Officio

Resource Sharing
 Joe Adkins, San Francisco (Chair, July 2019 - June 2020)
 Natalya Serge, San Marcos (Vice-Chair, July 2019 – June 2020)
 Meghann Brenneman, Humboldt (Member, July 2018 – June 2020)
 Isabel Pina, Northridge (Member, July 2018 – June 2020)
 Karla Salinas, Dominguez Hills(Member, July 2019 – 2021)
 Joe Gerdeman, Los Angeles (Member, July 2019 – 2021)
 Mallory DeBartolo, CO Ex Officio

• Inform incoming chairs about transition.
• Send thank you letters to outgoing members 
  • Functional committee chairs will send an informal thank you
  • Carlos will send a more formal letter from the committee on campus letterhead to all of the outgoing members
• Functional Committee Chairs should send Carlos a summary of annual achievements by June 30, 2019
• Send John any advice or suggestions that you have about chairing the Steering Committee

There is a problem with the second round of voting for the enhancement requests. Something will come out from Brandon and Suzanna soon.