| Decision | Status | Stakeholders | Outcome | Due date | Owner |
|---|---|---|---|---|---|
| Resolution for Open Source Institutional Repository | DECIDED | Approved by COLD | |||
| CSU/UC/SCELC Collaborations | DECIDED | COLD agreed to continue conversations about collaborations among the three statewide entities. | |||
| July 2020 Renewal of Opt-in Resources | DECIDED | There was discussion of the recommendation of a default "yes" (approval of renewal) for July 2020 renewals of opt-in products. COLD agreed through consensus that the default should be no (renewal declined). | |||
| CSU McNair Scholars Journal exploration | DECIDED | Through informal consensus, COLD agreed the Scholarly Communications Publishing Interest Group should investigate establishing a systemwide CSU McNair Scholars journal on the Open Journal Systems platform. | |||
| COLD Charter and Scholarly Communications | DECIDED | Voting 20-0 with no abstentions, COLD approved changes to the COLD charter regarding scholarly communications: https://drive.google.com/file/d/1yMjjqt57RBn_Y0CM3oVEFkD-wuWLR4FB/view | |||
| Virtual Digital Repositories Conference | DECIDED | COLD Exec unanimously to approve the plan for a virtual Digital Repositories Annual Meeting to be held in 2021 | |||
| Fall semester due dates for CSU+ and local libraries | DECIDED | COLD voted in favor of extending due dates for Fall 2020, with each campus given the flexibility to determine their own extended due date through January 31, 2021. The vote was 14 in favor and 2 abstentions. | |||
| COLD Charter and Student Success Charter | DECIDED | Revised charters approved unanimously, 20-0. | |||
| Consolidate the PsychInfo/PsychArticles Platform to EBSCO in ECC | DECIDED | Support the majority recommendation of the EAR committee to csupport the majority recommendation of the EAR committee to consolidate the PsychInfo/PsychArticles Platform to EBSCO | |||
| Retain Westlaw in ECC | DECIDED | Support the recommendation of the EAR committee to keep Westlaw in the ECC. | |||
| Changes to committee charges | DECIDED | ULMS Governance Move from 6 to 7 functional committees and reduce the number of members from 5 to 4. Decision from COLD about forming two committees. Scholarly Communications liaison to EAR added to SC charge (Adriana/Mark) Motion: Scholarly Communications add an EAR rep for communications and | |||
| Associate Deans at September 2019 meeting | DECIDED | Motion to include ADs and directors functioning in an AD role in the DH COLD meeting on September 29 COLD meeting. Seconded by Karen 20 yes | |||
| Creation of SWAT Team for Elsevier Negotiations | DECIDED | Motion: COLD will appoint a SWOT team to advise Eddie on Elsevier negotiations. Amy seconded the motion Cyril, two of Tracy’s staff, a few EAR people and Michelle are willing to be the facilitator Claire is in place to use her expertise | |||
| Additional resources for ScholarWorks | DECIDED | Motion to use funds designated for the data manager position (up to but not to exceed $120,000) to supplement staffing for SW project contingent upon receipt of a detailed plan to accelerate the time table. | |||
| Potential ECC Cuts | DECIDED | Motion to accept the EAR recommendations for potential cuts to the ECC. Friendly amendment from Jen to add Business Source Premier if we find funds (withdrawn). Tracy seconded the motion. 18 yes APPROVE Reinstatement of Business Source Premier as a top priority with additional funds allocated to ECC. | |||
| Budget Allocation | DECIDED |
Total $47,565 Patrick N. made the motion to accept the budget priorities and Emily seconded 17 in favor | |||
| Creation of SCELC Shared Print Opt-in Initiative | DECIDED | Resolved, that the CSU Council of Library Deans commit to pursuing participation in the SCELC Shared Print Program; and be it also Resolved, that the CSU Council of Library deans establish a COLD liaison to the SCELC Shared Print Organizing Group. Resolved, that CSU Libraries wishing to participate in the first cohort notify the COLD Chair of their intention to do so by January 30, 2019 | |||
| Implementation Team for ScholarWorks | IN PROGRESS | ||||
| Cost recovery model for 2019-20 | DECIDED | COLD voted in the majority on a model to split administrative costs for 2019-20. This model is based on splitting the cost recovery into that required for SDLC and ULMS. For SDLC, the model agreed upon is based 50% on a flat tax against opt-ins (1.6%) and 50% FTE. For ULMS, it is based on a flat tax (18%) against the current amount paid by each campus toward direct Ex Libris costs. The model agreed upon is represented in tab 2, column J in the attached spreadsheet. | |||
| Approve CSU+ Philosophy Statement | DECIDED | Motion to accept as written with the understanding that we would add assessment in the document as a guiding principle. | |||
| Policy re: content scope of IR | DECIDED | Approve a policy regarding scope of content for the IR. The SWAT team will be submitting a proposed policy to COLD separately from this report. We recommend that digital archives content currently in ScholarWorks that falls outside of this scope remain in DSpace until a decision is made around a replacement digital archives service. | |||
| Implement single-instance institutional repository | DECIDED | Implement a single-instance institutional repository. Although there are clearly some trade-offs with this approach, it allows us to more optimally use our limited central resources over the medium- and long-term. | |||
| Future strategy for ScholarWorks | DECIDED | 2/28/19 | |||
| COLD Officers 2019-20 | DECIDED | Chair: Amy Kautzman Past Chair: Jen Fabbi Vice Chair: Carlos Rodriguez Secretary: Emily Bonney EAR Chair: Cesar Cabellero EAR Vice Chair: Del Hornbuckle Scholarly Communications Chair: Patrick Newell Scholarly Communications Vice Chair: Mark Stover STIM Chair: Ron Rodriguez STIM Vice Chair: Stephanie Brasley Student Success Chair: Tracy Elliot Student Success Vice Chair: Frank Wojcik ULMS: John Wenzler | |||
| Feasibility of joining SCELC shared print program | DECIDED | 11/9/18 | |||
| COLD Officers 2018-19 | DECIDED |
| |||
| ECC Budget Strategy | DECIDED | Mark Stover (Unlicensed) | The Executive Committee decided to renew all July renewals for the ECC and advocate for the funding required not to cut anything from the ECC. | John Wenzler (Unlicensed) | |
| Develop Shared Print Plan | DECIDED | Karen will chair a committee that will develop a shared print plan for the CSU libraries. Committee will include: John Gale Clem Patrick | John Wenzler (Unlicensed) | ||
| Updates to COLD Charge based on current Strategic Plan | DECIDED | Key changes: Strategic Plan sunsets on 2021 CAT will become Student Success Committee Scholarly Communication and Innovation Committee will be created | John Wenzler (Unlicensed) | ||
| Remove At Large Position from COLD EC | DECIDED | Mark Stover (Unlicensed) | After the 2017/2018 Academic Year COLD will no longer have an At Large member | John Wenzler (Unlicensed) | |
| End of Year Budget Approvals | DECIDED | Curt Asher (Unlicensed) | COLD approved the following expenditures, totaling $159,900: 1. $91,000 for an EAR recommendation for a systemwide e-book package. The specifics of the recommendation are pending, but according to EAR chair Mark Stover, a ProQuest model appears to be the preferred option at this point, based on the EAR team’s research. 2. $6,800 to cover hospitality expenses for approximately 110 library faculty and staff to attend a Alma Primo mini conference at the Chancellor’s Office during summer 2018. 3. $22,100 to fund travel grants for faculty and staff to attend the summer two-day Alma-Primo mini conference at the Chancellor’s Office. 4. $40,000 over two years to fund a multi-institutional research project to establish the impact of information literacy instruction on selected student success indicators and inform best practices for information literacy instruction activities. | 2/15/2018 | John Wenzler (Unlicensed) |
| Signed on to Controlled Digital Lending Resolution | DECIDED | The CSU Libraries support the Statement on Controlled Digital Lending. | |||
| How to fairly locate meetings hosted by the CSU Libraries | IN PROGRESS | Amy Wallace (Unlicensed) | Amy will do a survey of who has held meetings when in the last three years. | John Wenzler (Unlicensed) | |
| Shared Print and Preservation | IN PROGRESS | Amy Wallace (Unlicensed) , Karen Schneider, Gale Etschmaier | Amy, Karen, Gale will develop a white paper on shared print and preservation | ||
| COLD Strategic Plan | DECIDED | Jen Fabbi (Unlicensed), Amy Kautzman (Unlicensed), Stephanie Brasley (Unlicensed), Clem Guthro, Del Hornbuckle | COLD approved the Strategic Plan developed by the COLD Strategic Planning and Infrastructure Implementation Team (SPIIT). The next step will be to align structure and decision making processes. | ||
| Copyright First Responders | IN PROGRESS | COLD gave Patrick the authority to appoint a task force to investigate the model of Copyright First Responders. | Not specified | ||
| How to preserve digital content (licensed and unlicensed) | IN PROGRESS | Patrick Newell (Unlicensed), Mark Stover (Unlicensed) | EAR and STIM will be charged to look at ways forward for the preservation of our licensed and unlicensed content in light of hydra, Metarchive, LOCKSS, perpetuity acquisition, and other tools that have been explored by these two committees. | Not Specified | John Wenzler (Unlicensed) |
| Consortium version of Marcive's Documents without Shelves | DECIDED | All COLD | COLD will purchase the consortium license. Initially, the campuses that currently subscribe will pay all of the costs. Other campuses will have the option to share the cost in the future. | ||
| ULMS Governance Committees Membership | DECIDED | Membership of the ULMS Governance Committees was finalized. See Background for full membership of the committees. | |||
| ULMS Post Migration Governance | DECIDED | brandon dudley (Unlicensed), David Walker, Amy Wallace, Amy Kautzman, Tracy Elliott, Carlos Rodriguez | COLD Approved Carlos Rodriguez (CSULA) as the Chair of the ULMS Coordinating Committee for 2017/18. The Coordinating Committee will become a COLD subcommittee and Carlos will become a member of EC for 2017/18. Carlos will build a committee based on the draft ULMS Governance Structure Proposal and suggest modifications to the charge as appropriate. | ||
| COLD EC Elections | DECIDED | Former user (Deleted) | Approved nomination slate: Vice-Chair—Jennifer Fabbi (Curt is incoming Chair; John will be past Chair) | ||
| EAR's Priority List for new resouces | DECIDED | Approve EAR's recommended list for new ECC purchases | |||
| Associate Dean's meeting in San Marcos | DECIDED | COLD voted 12-10 that only MPPs should attend the meeting | |||
| Data Privacy Resolution | DECIDED | Mark Stover (Unlicensed) | Approved Data Privacy Resolution | John Wenzler (Unlicensed) | |
| ULMS Public Names | DECIDED | Name for Primo: OneSearch Name for Resource Sharing: CSU+ | John Wenzler (Unlicensed) | ||
| Approved final budget items for 2016/17 | DECIDED | Funded the following:
| April 6, 2017 | John Wenzler (Unlicensed) | |
| ULMS Resource Sharing Policies | DECIDED | Approved Resource Sharing Policies | John Wenzler (Unlicensed) | ||
| ULMS MOU | DECIDED | Approved ULMS MOU As part of MOU, CO agreed to hire a Resource Sharing expert ASAP | John Wenzler (Unlicensed) | ||
| ULMS Cost Share Formula | DECIDED | ULMS Cost Share Team (Karen, Gale, Amy W) | COLD voted 19 (yes) and 1 (no) with no abstentions to modify the ULMS cost formula to use 90% enrollment and 10% flat rate with minor adjustments for the campuses affected by this formula. Curt Asher, incoming COLD chair, agreed to initiate review of the formula in the next year. See: ULMS Cost Share Formula | February 9, 2017 | |
| ULMS Policies (except for resource sharing) | APPROVED | COLD approved ULMS Policies, except for Resource Sharing Policies. See: | John Wenzler (Unlicensed) | ||
| Resolution in Support of Open Access | DECIDED | Mark Stover (Unlicensed) | COLD Passed Resolution in support of Open Access. See: http://libraries.calstate.edu/cold-open-access/ | ||
| Approved Resource Sharing Governing Task Force | DECIDED | See Background | |||
| Purchase ACRLMetrics Centrally | DECIDED | ||||
| Approved CRSP Resource Sharing Recommendations | DECIDED | See the 7 recommendations in the Background | |||
| Cancelled Get It Now Subsidy | DECIDED | ||||
| Voted to remove Lexis Nexis from ECC | DECIDED | ||||
| Voted to Adopt ULMS | DECIDED | Authorized a negotiating committee to finalize contract with Ex Libris | |||
| Formed Open Access Task Force | In Progress | Mark, Amy K, Scott, Tracey, and Karen | Task Force will develop a COLD statement on OA | ||
| Voted to Keep QuestionPoint | DECIDED | CO will continue to fund QP as a shared service. | |||
| Member-at-large charged with coordinating and sharing infomation | DECIDED | ||||
| Accepted nomination slate for new officers, 2016-2017 | DECIDED |
Decisions
Record important project decisions and communicate them with your team.