Council of Library Deans : COLD Agenda & Meeting Notes for March 19, 2021

Attendance

Discussion topics

Time	Item	Presenter	Notes	Documents
0800	Welcome & Introductions	Carlos Rodriguez (Unlicensed)
0810	Update/share out on debrief with the provosts and OA conversation w/CO	Mark Stover (Unlicensed) Amy Kautzman (Unlicensed) Leslie Kennedy	Positive meeting with the provosts. New openness from CO on these issues. Questions about why system-wide vs. campus to campus. CSU Libraries shared that prior resistance to OA from (previous) CO counsel may have been due to conflation of IP and OA. Better understanding that OA is not a litigious issue. Campuses that may not have had success in the past may do better now, particularly with campus champions. Cost issues continue to be a concern, as most OA models are APC-based.
0830	Short and Long Term COLD Restructuring Task Force (two action items)	Mark Stover (Unlicensed) Emily Miller (Unlicensed) Karen Schneider (Unlicensed) Carlos Rodriguez (Unlicensed)	Proposed short-term revisions to enable the ability of COLD to appoint liaisons in lieu of committee chairs: liaisons for ULMS, and brandon dudley (Unlicensed) as chair of ULMS. This is a temporary solution. The motion to change the charter passed 20-0 with no abstentions. Cyril Oberlander (Unlicensed) volunteered to serve as vice-chair of STIM. The motion to approve brandon dudley (Unlicensed) as ULMS chair and Adriana Popescu (Unlicensed) as liaison to ULMS passed 20-0 with no abstentions.
845	COLD Officer - Open Positions	Amy Kautzman (Unlicensed)
0850	EDI Training with Dr. Nicole Cooke	Stephanie Brasley (Unlicensed)	Motion approved 20-0.
0910	Student Success Study Next Steps (action item)	Jen Fabbi (Unlicensed)	Motion (see chat) passed 17 yes, 0 no, 2 abstentions.
0920	Controlled Digital Lending	Jen Fabbi (Unlicensed)	Discussion focused on need to move this issue forward. Strongly encouraged to watch IA’s session on CDL.
0930	ULMS Committee (action item: Rapido proposal)	John Wenzler (Unlicensed) Adriana Popescu (Unlicensed)	No action on Rapido. Noted that this decision should wait until the CSUL decides about Primo VE. Also has not been discussed with the RS Committee. John will bring this back to the committee and will talk with Ex Libris about reconsidering the timing of the proposal. SUNY-CSU Sharing: John will follow up with a survey to see if there is interest in 4-6 campuses exploring a pilot with SUNY Proposal to pursue a no-fee sharing agreement with the UCs will be moved to a conversation at ExCo followed by discussion at the June COLD meeting. Starting in 21/22, the COLD member on ULMS Steering Committee will be a liaison. Brandon will Chair. John Wenzler (Unlicensed) will update the committee at the April ULMS meeting. John Wenzler (Unlicensed) will ask the Resource Sharing Functional Committee to review Ex Libris's Rapido proposal with a specific focus on workload implications of implementing and maintaining Rapido. John Wenzler (Unlicensed) will share attached Consortia to Consortia resource sharing proposal with full COLD and seek up to 6 CSU volunteers to participate in a pilot program with SUNY. EC will review the proposal regarding a Reciprocal Resource Sharing agreement with the UC system to consider a strategic approach to engaging the UCs in collaboration.	ULMS Report
0950	Break
1000	STIM Committee Report	Stephanie Brasley (Unlicensed)	COLD members spoke about the value of the WG in addressing lack of documentation and policy. This will be brought back to STIM as a proposed scope expansion for the WG charge and deliverables.	Draft Cooperative Chat Working Group 2021-2022 Charge
1010	SRDC Report	Del Hornbuckle (Unlicensed)		Projected ECC 20/21 Budget Surplus
1020	ScholComm Committee Report	Mark Stover (Unlicensed)	ORCID has run into legal issues related to NY vs CA law. IMLS grant
1030	Digital Repositories Committee Report	Mark Stover (Unlicensed)	Conversation happening regarding the value of a system-wide withdrawal policy for Scholarworks.
1040	Student Success Committee Report	Jen Fabbi (Unlicensed)	No action
1050	Reopening / Repopulation Strategies and Concerns	Karen Schneider (Unlicensed)		Draft Categories for Repopulation Matrix
1105	Break
1115	Deans'-Only Hour			One minute per dean Breakout rooms
1200	Adjourn

Action items

Decisions

See COLD Decision Log.

Council of Library Deans : COLD Agenda & Meeting Notes for March 19, 2021

Attendance

Discussion topics

Action items

Decisions

Attachments: